Datenschutzerklärung / Declaration of data protection

Privacy Policy pursuant to the GDPR

1. Name and address of the controller

The controller within the meaning of the General Data Protection Regulation and other
national data protection laws of the Member States as well as other provisions of data
protection law is:
EPoS Collaborative
Research Center
Transregio 224
Kaiserstraße 1
53113 Bonn
+49 (0)228 73 7931
Email:
[Email protection active, please enable JavaScript.]
Website: www.crctr224.de

2. Name and address of the data protection officer

Official data protection officer:
Dr. Jörg Hartmann
Genscherallee 3
D-53113 Bonn
Email: [Email protection active, please enable JavaScript.]
Deputy:
Eckhard Wesemann
Dezernat 1
Regina-Pacis-Weg 3
D-53113 Bonn
Email: [Email protection active, please enable JavaScript.]

3. General information on data processing

3.1 Scope of processing of personal data

We categorically only process personal data of our users if this is necessary to provide a
functional website as well as our contents and services. The processing of personal data of
our users generally takes place only after consent of the user. An exception applies in those
cases where prior consent cannot be obtained for justified reasons and the processing of
the data is permitted by law.

3.2 Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for the processing of personal data,
Art. 6 (1) lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis.
In the processing of personal data required for the performance of a contract to which the
data subject is party, Art. 6 (1) lit. b GDPR serves as the legal basis. This also applies to
processing operations that are necessary to carry out pre-contractual measures.
If processing is necessary for compliance with a legal obligation to which the University of
Bonn is subject, Art. 6 (1) lit. c GDPR serves as the legal basis.
In the event that processing is necessary in order to protect the vital interests of the data
subject or of another natural person, Article 6 (1) lit. d GDPR serves as the legal basis.
If processing is necessary for the performance of a task which is in the public interest or to
exercise official authority which has been transferred to the university, Art. 6 (1) lit. e
GDPR serves as the legal basis for processing.

3.3 Data erasure and storage time

The personal data of the data subject will be erased or blocked as soon as the purpose of
storage ceases to apply. Data may be stored beyond this point in time if this has been
provided for by the European or national legislator in EU regulations, laws or other
provisions to which the controller is subject. The data will also be blocked or erased if a
storage period prescribed by the aforementioned standards expires, unless there is a need
for further storage of the data for the conclusion or fulfilment of a contract.

4. Provision of the website and creation of log files

4.1 Description and scope of data processing

Every time you visit our website, our system automatically collects data and information
from the computer system of the accessing computer.
The following data are collected:
(1) Information about the browser type and version used
(2) The user's operating system
(3) The user's internet service provider
(4) The user’s IP address (pseudonymized, truncated IP address)
(5) Date and time of access
(6) Websites from which the user's system gets to our website
(7) Web sites accessed by the user's system via our website (within *.uni-bonn.de,
referrers to outside will not be passed on)
The log files contain IP addresses or other data that enable an assignment to a user. This
may for instance be the case if the link to the website from which the user accesses the
website or the link to the website to which the user switches contains personal data.
The data are also stored in the log files of our system. These data are not stored together
with other personal data of the user.

4.2 Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable the website
to be delivered to the user's computer. For this purpose, the IP address of the user must
remain stored for the duration of the session.
The data are stored in log files to ensure the functionality of the website. In addition, the
data help to optimize the website and to ensure the security of our information technology
systems. An evaluation of the data for marketing purposes does not take place in this
context.

4.3 Duration of storage

The data will be erased as soon as they are no longer necessary to achieve the purpose for
which they were collected. In the case of the collection of data for the provision of the
website, this is the case when the respective session has ended.
If the data are stored in log files, this is the case after seven days at the latest. Storage
beyond this point in time is possible. In this case, the IP addresses of the users are deleted
or anonymized, so that an assignment of the accessing client is no longer possible.

4.4 Possibility of objection and erasure

The collection of the data for the provision of the website and the storage of the data in
log files are absolutely necessary for the operation of the website. There is thus no
possibility of objection on the part of the user.

5. Use of cookies

5.1 Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the internet browser or
by the internet browser in the user's computer system. If a user visits a website, a cookie
may be stored in the user's operating system. This cookie contains a characteristic
character string that enables a unique identification of the browser when the website is
accessed again.
We use cookies to make our website more user-friendly. Some elements of our website
require that the accessing browser can be identified even after a page change.
The following data are stored and transmitted in the cookies:
(1) Language settings
(2) Log-in information
We also use cookies on our website which enable an analysis of the user's browsing behavior.
In this way, the following data can be transmitted:
(1) Entered search terms
(2) Frequency of page views
(3) Use of website functions

5.2 Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for
users. Some functions of our website cannot be provided without the use of cookies. For
these, it is necessary that the browser is recognized even after a page change.
We require cookies for the following applications:
(1) Applying language settings
The user data collected by technically necessary cookies are not used to create user
profiles.
The analysis cookies are used to improve the quality of our website and its content.
Analysis cookies tell us how the website is used, which means we are able to constantly
optimize our offer.

5.3 Duration of storage, possibility of objection and erasure

Cookies are stored on the user's computer and transmitted to our site. Therefore, you as a
user also have full control over the use of cookies. You can deactivate or restrict the
transmission of cookies by changing the settings in your internet browser. Cookies that
have already been saved can be deleted at any time. This can also be done automatically.
If cookies are deactivated for our website, it may no longer be possible to use all functions
of the website in full.

6. Registration

6.1 Description and scope of data processing

On our website, we offer users the option to register for different events by providing
personal data. The data are entered into a form, transmitted to us and stored. The data
will not be passed on to third parties. The following data are collected during the
registration process:
(1) First and last name
(2) Address
(3) Email address
(4) Possibly date of birth
(5) Possibly gender
(6) Project number
(7) Title of paper
What kind of personal data exactly is collected during registration depends on the
event the user wants to participate in.
At the time of registration, the following data are also stored:
(1) The user’s IP-address
(2) Date and time of access
The user's consent to the processing of these data is obtained as part of the registration
process.

6.2 Legal basis for data processing

The legal basis for the processing of the data, if consent by the user has been provided,
is Art. 6 (1) lit. a GDPR.
If the registration serves the fulfilment of a contract to which the user is a party or the
implementation of pre-contractual measures, the additional legal basis for the processing
of the data is Art. 6 (1) lit. b GDPR.

6.3 Purpose of data processing

A registration of the user is necessary for the fulfilment of a contract with the user or
for the implementation of pre-contractual measures.
As the registrations on the website www.crctr224.de in most cases are for participating
in an event, the CRC needs some of the user’s personal information to ensure that all
the formalities to be completed run smoothly.
The personal data mentioned above will be only be used to:
(1) communicate with the user
(2) make preparations for the event (e.g. nametags, form work groups)
(3) book the venue
(4) ensure to meet personal preferences (e.g. dietary needs)

6.4 Duration of storage

The data will be erased as soon as they are no longer necessary to achieve the purpose for
which they were collected.
For data collected during the registration process in order to fulfil a contract or to carry
out pre-contractual measures, this applies when the data are no longer required for the
execution of the contract. Even after conclusion of the contract, it may still be necessary
to store personal data of the contractual partner in order to fulfil contractual or legal
obligations (e.g. retention periods).

6.5 Possibility of objection and erasure

As a user you have the possibility to cancel the registration at any time. You can change the
data stored about you at any time.
It is not possible to change or delete your submitted data via the website.
(1) In case the user wishes to cancel the registration completely:
i. The user sends an email to [Email protection active, please enable JavaScript.]. This email should contain
name and date of the event and the user’s name.
(2) In case the user wishes to change some of the data submitted:
i. The user sends an email to [Email protection active, please enable JavaScript.]with an explanation what
should be changed and that his/her registration should be canceled. This
email should also contain name and date of the event and the user’s name.
ii. The user registers again with altered personal data.
If the data are required to fulfil a contract or to carry out pre-contractual measures, an
early erasure of the data is only possible if there are no contractual or statutory
obligations to the contrary.

7. Integration of YouTube

The website of the University of Bonn uses plugins from the YouTube site, which is
operated by Google. The operator of the pages is YouTube, LLC, 901 Cherry Ave., San
Bruno, CA 94066, USA.
When you visit one of our YouTube plugin-enabled pages, you will be connected to the
servers of YouTube. This tells the YouTube server which of our web pages you have
visited.
If you are logged into your YouTube account, you enable YouTube to associate your surfing
behavior directly with your personal profile. You can prevent this by logging out of your
YouTube account.
The use of YouTube is in the interest of ensuring an attractive presentation of our online
offers.
For more information on how user data are handled, please see YouTube's privacy policy:
https://www.google.de/intl/de/policies/privacy

8. Rights of the data subject

If your personal data are processed, you as the data subject have the following rights
pursuant to the GDPR towards the controller:

8.1 Right to information

You can ask the controller to confirm whether personal data concerning you are being
processed.
If such processing takes place, you can request the following information from the
controller:
(1) The purpose for which the personal data are processed;
(2) The categories of personal data being processed;
(3) The recipients or categories of recipients to whom the personal data concerning
you have been or are still being disclosed;
(4) The planned duration of the storage of the personal data concerning you or, if
specific information on this is not possible, criteria for determining the storage
period;
(5) The existence of a right to correction or erasure of the personal data concerning
you, a right to restriction of processing by the controller or a right to object to
such processing;
(6) The existence of a right to lodge a complaint with a supervisory authority;
(7) All available information on the origin of the data, if the personal data are not
collected from the data subject;
(8) The existence of automated decision-making including profiling in accordance
with Art. 22 (1) and (4) GDPR and, at least in these cases, meaningful information
on the logic involved and the scope and intended effects of such processing on the
data subject.
You have the right to request information as to whether the personal data concerning you
are transmitted to a third country or to an international organization. In this context, you
may request to be informed of the appropriate guarantees pursuant to Art. 46 GDPR in
connection with the transmission.
Where data are processed for scientific, historical or statistical research purposes, the
right of access may be limited to the extent that it is likely to render impossible or be
seriously prejudicial to the realization of the research or statistical purposes and the
limitation is necessary for the fulfilment of the research or statistical purposes.

8.2 Right to correction

You have the right to correct and/or complete your data towards the controller if the
personal data processed concerning you are incorrect or incomplete. The controller must
make the correction without delay.
Where data are processed for scientific, historical or statistical research purposes, the
right of correction may be limited to the extent that it is likely to render impossible or be
seriously prejudicial to the realization of the research or statistical purposes and the
limitation is necessary for the fulfilment of the research or statistical purposes.

8.3 Right to restriction of processing

You may request that the processing of personal data concerning you be restricted under
the following conditions:
(1) If you dispute the accuracy of the personal data concerning you for a period of time
that enables the controller to verify the accuracy of the personal data;
(2) The processing is unlawful, you reject the erasure the personal data and instead
demand the restriction of the use of personal data
(3) The controller no longer needs the personal data for the purposes of processing, but
you require the for the assertion of or to exercise or defend legal claims, or
(4) If you have filed an objection to the personal data for the processing pursuant to Art.
21 (1) GDPR and it has not yet been determined whether the legitimate reasons of
the controller outweigh your reasons.
If the processing of personal data concerning you has been restricted, such data may only
be processed - except for being stored - with your consent or for the purpose of asserting,
exercising or defending rights or protecting the rights of another natural or legal person or
on grounds of an important public interest of the Union or a Member State.
If processing has been restricted according to the above conditions, you will be informed
by the controller before the restriction is lifted.
Where data are processed for scientific, historical or statistical research purposes, the
right of limitation of processing may be limited to the extent that it is likely to render
impossible or be seriously prejudicial to the realization of the research or statistical
purposes and the limitation is necessary for the fulfilment of the research or statistical
purposes.

8.4 Right of erasure

a) Erasure obligation

You can demand that the controller erases the personal data concerning you immediately.
The controller is obliged to erase these data immediately if one of the following reasons
applies:
(1) The personal data concerning you are no longer necessary for the purposes for
which they were collected or otherwise processed
(2) You withdraw your consent on which the processing was based in accordance
with Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a GDPR and there is no other legal
basis for processing.
(3) You object to processing in accordance with Art. 21 (1) GDPR and there are no
overriding legitimate reasons for processing, or you object to processing in
accordance with Art. 21 (2) GDPR.
(4) Your personal data were processed unlawfully.
(5) The erasure of your personal data is necessary to fulfil a legal obligation under
Union or Member State law which the controller is subject to.
(6) The personal data concerning you were collected in relation to information
society services offered pursuant to Art. 8 (1) GDPR.

b) Information to third parties

If the controller has made the personal data concerning you public and is obliged to erase
it pursuant to Art. 17 (1) GDPR, he shall take appropriate measures, including technical
measures, taking into account the available technology and the implementation costs, to
inform data processors who process the personal data that you as the data subject have
requested the erasure of all links to these personal data or of copies or replications of
these personal data.

c) Exceptions

The right to erasure does not exist insofar as the processing is necessary
(1) to exercise the right to freedom of expression and information;
(2) for the performance of a legal obligation required for processing under the law of
the Union or of the Member States to which the controller is subject or for the
performance of a task in the public interest or in the exercise of official authority
conferred on the controller;
(3) for reasons of public interest in the field of public health pursuant to Art. 9 (2) lit.
h and i and Art. 9 (3) GDPR;
(4) for archiving purposes in the public interest, scientific or historical research
purposes or for statistical purposes pursuant to Art. 89 (1) GDPR, insofar as the law
referred to under section a) is likely to render impossible or seriously impair the
attainment of the objectives of such processing, or
(5) to assert, exercise or defend legal claims.

8.5 Right to information

If you have exercised your right to have the controller correct, erase or limit the
processing, the controller is obliged to inform all recipients to whom the personal data
concerning you have been disclosed of this correction or erasure of the data or the
restriction on processing, unless this proves impossible or involves a disproportionate
effort.
You have the right to be informed of such recipients by the controller.

8.6 Right to data portability

You have the right to receive the personal data concerning you that you have provided to
the controller in a structured, common and machine-readable format. In addition, you
have the right to pass these data on to another controller without obstruction by the
controller to whom the personal data was provided, provided that
(1) processing is based on consent pursuant to Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a
GDPR or on a contract pursuant to Art. 6 (1) lit. b GDPR and
(2) processing is carried out using automated methods.
In exercising this right, you further also have the right to request that the personal data
concerning you be transferred directly from one controller to another controller, insofar as
this is technically feasible. The freedoms and rights of other persons must not be affected
by this.
The right to data portability shall not apply to the processing of personal data necessary
for the performance of a task in the public interest or in the exercise of official authority
conferred on the controller.

8.7 Right of objection

You have the right to object at any time, for reasons arising from your particular situation,
to the processing of personal data concerning you under Art. 6 (1) lit. e GDPR; this also
applies to any profiling based on these provisions.
In the event of an objection, the controller will no longer process the personal data
concerning you unless the controller can demonstrate compelling legitimate grounds for
the processing which override your interests, rights and freedoms or if the processing is
required for the establishment, exercise or defense of legal claims.
In the case of data processing for scientific, historical or statistical research purposes
pursuant to Art. 89 (1) GDPR, you also have the right to object to the processing of
personal data concerning you for reasons arising from your particular situation, unless the
processing is necessary to fulfil a task in the public interest.

8.8 Right to revoke the data protection consent

You have the right to revoke your data protection consent at any time. The revocation of
consent shall not affect the legality of the processing carried out on the basis of the
consent until revocation.

8.9 Automated decision in individual cases including profiling

You have the right to not be subject to a decision based exclusively on automated
processing - including profiling - that has legal effect against you or significantly impairs
you in a similar manner.
This does not apply if the decision
(1) is necessary for the conclusion or performance of a contract between you and
the controller,
(2) is admissible by law of the Union or of the Member States to which the controller is
subject and that law contains appropriate measures to safeguard your rights,
freedoms and legitimate interests, or
(3) is made with your express consent.
However, these decisions may not be based on special categories of personal data pursuant
to Art. 9 (1) GDPR, unless Art. 9 (2) lit. a or g GDPR applies and appropriate measures have
been taken to protect your rights and freedoms and your legitimate interests.
In the cases referred to in (1) and (3), the controller shall take reasonable measures to
safeguard your rights, freedoms and legitimate interests, including at least the right to
obtain the intervention of a person by the controller, the right to state one’s own position
and to challenge the decision.

8.10 Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to
lodge a complaint with a supervisory authority, in particular in the Member State where
you are staying, working or suspected of infringing, if you believe that the processing of
personal data concerning you is in breach of the EU General Data Protection Regulation.
The supervisory authority with which the complaint has been lodged shall inform the
complainant of the status and results of the complaint, including the possibility of a
judicial remedy under Art. 78 GDPR.
The competent supervisory authority is: Landesbeauftragte für Datenschutz und
Informationsfreiheit Nordrhein-Westfalen, PO Box 20 04 44, D-40102 Düsseldorf.